Business Process Management is a way of reviewing existing processes in an organisation to help identify loopholes, bottlenecks, unnecessary expenditures, illegal transactions, and areas of improvement. The BPM life-cycle is a methodological approach where one envisions efficiently constructed processes and workflows and optimises whatever changes you’ve chosen to implement during the course of the cycle. BPM has largely contributed to modern efficiency and productivity. For many executives, BPM is the Holy Grail that transforms a company from the inside out.
Defining, Configuring, and Integrating
The life-cycle begins with Product or Process Design where you examine existing procedures and come up with a viable process that is theoretically sound in all aspects of the operation. More than anything else, you focus on the process flow, eliminating steps that are deemed unnecessary and burdensome. As the design crystallises, you move on to the next stage which is configuring. In this stage, you test your design against various situations and parameters to see how viable and flexible it is. This is where you introduce variables such as fluctuations in market supply, changes in the cost of materials, etc. You go through a series of ‘what ifs’, testing your design and configuring it to ensure there is no area left unchecked. The next stage is integrating or execution, which is generally considered to be the most critical part of the cycle. In this stage, you implement the design in an actual environment. You may need to develop or find an application that would carry out the execution process based on the frequency of your operation.
Deploying and Analysing
The execution of your newly-minted design may yield a hundred and one results. It is important to monitor it every step of the way to tighten up loose ends. Monitoring involves tracking individual processes and jutting down all observations that you have made. From this, you can develop statistics, trends, analysis, and all sorts of observations that are of critical value to your operation. You must pay close attention to any discrepancy between the actual environment during the execution and the existing process model that serves as a template to follow. After sufficient monitoring has been done, it is now time to optimise your design based on the information that you have gathered. This is where you make changes on the design to smooth out bottlenecks, deficiencies and inefficiencies.
Automating Your Processes
Sound management calls for employing a bulletproof automating system that can help implement your processes every step of the way. This is where the human interacts with the machine to produce optimum results. The BPM life-cycle is fully realised with the help of an intelligent software that brings historic data to be used in refining your processes.